AI Fraud Has Arrived. Your Policies Are Not Ready.

You’ve seen the headlines.

A finance manager wires hundreds of thousands based on a Zoom call from a deep faked CFO.
An employee receives a Slack message from their “CEO” asking for a discreet favor.

None of it was real.
All of it worked.

The Threat Has Changed. Have Your Policies?

AI is no longer just automating productivity, it’s automating deception.

Fraud used to be limited by human effort. You could spot the broken English in the phishing email. You could hear the hesitation in the voice. You could flag the dodgy PDF with the pixelated invoice.

But now?

• Deepfake audio clones executive voices convincingly in seconds.

• AI-generated video mimics facial movements, lip sync, and presence on Zoom.

• Large language models craft emails, contracts, and entire Slack threads that sound exactly like your team.

AI fraud is scalable, personalized, and fast.
And most corporate policies were written for a different era.

It’s Time to Rewrite the Rulebook

Below are 10 critical policy changes every organization should consider, not as a nice-to-have, but as a survival strategy.

1. Ban Voice and Video as Standalone Authorization

New Policy: No financial, legal, or strategic action may be authorized based solely on a voice or video instruction.

Why? Because audio and video can now be convincingly faked. That urgent call from the CFO? It could be a $50 deepfake using snippets from your last earnings call.

Enforceable Fix: Require all approvals above a certain threshold to pass through authenticated digital channels, no matter who’s on the line.

2. Define Communication Boundaries by Channel

Update Policy: Set strict rules around what kinds of requests can be made over which platforms.

Slack = internal collaboration only.
Email = no vendor payment updates.
Voice notes = always require written follow-up.

Why? Attackers love ambiguity. Remove it.

3. Reverse Verification: Make Employees Authenticate Executives

New Policy: Staff must independently verify any sensitive request from a senior exec.

Instead of “Do as I say,” it becomes, “Trust, but call me back on the number in the system.”

This simple shift stops most urgency-based social engineering cold.

4. AI-Based Anomaly Detection for Approvals

Update Policy: High-risk actions must be validated against behavioral baselines.

A $90,000 payment to a new vendor from a laptop in a coffee shop?
Unusual enough to pause.

Why? AI can scale deception, but it also lets you scale your defenses if you use behavioral triggers to flag what doesn’t make sense.

5. Lock Down Synthetic Onboarding

New Policy: All vendors, employees, and contractors must pass biometric or liveness verification.

Fake résumés and video interviews are already happening. You don’t want a fake developer accessing your systems, or a fake supplier stealing your payments.

6. Restrict Internal Data Exposure

Update Policy: Limit internal documentation exposure, exports, and public indexing.

AI attackers mine your org charts, your help docs, your old sales scripts. They don’t need to breach you, they just scrape and simulate.

Fixes: Disable mass exports. Use watermarking. Audit old portals. Rotate exposed information like you rotate keys.

7. Human-in-the-Loop Review for Automated Actions

New Policy: No AI-generated decision that affects customers, finances, or systems can be executed without human validation.

If an AI chatbot authorizes a refund or alters permissions, it needs a human backstop.

Why? Because AI fraud doesn’t just spoof humans, it can manipulate other AIs. Keep someone in the loop.

8. Quarterly AI Threat Simulations

New Policy: Run red-team drills to simulate AI fraud scenarios.

Scenarios might include:

• A deepfake Zoom from the CEO

• A fake vendor approval request with synthetic documents

• An AI-generated Slack thread convincing an employee to bypass policy

Then ask: who noticed? What failed? What needs rewriting?

9. AI-Aware Security Awareness Training

New Policy: All staff receive updated training on AI-specific threats.

Phishing isn’t just about spelling errors anymore.
Train people to watch for:

• Emotional urgency

• Role impersonation

• Channel switching (voice → chat → email)

And make sure they know: gut feeling isn’t enough.

10. Executive Visibility Restrictions

New Policy: Limit the use of executives’ voice and video in publicly accessible content.

That keynote on YouTube? That podcast episode?
Attackers are mining it.

Mitigation: Watermark content. Use decoy snippets. Restrict full-length recordings from being freely downloadable.

The New Normal

Your company already has fraud prevention policies.
They just weren’t built for adversaries with unlimited patience, infinite variations, and no moral compass.

AI has removed the friction from deception. And unless companies remove the ambiguity from decision-making, they’re going to lose to attackers who are faster, cheaper, and terrifyingly convincing.

This is the new reality.

Update your policies.
Re-train your people.
Redesign your systems.

Because the next time something sounds a little off…
…it might not be human at all.